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Home | Conferences & Special Events

Planning a conference, team building or an incentive or a special for your staff? 

You are in the right hands. Conferences should be a combination of hard work and pleasure. We at Tropical Vacations Inc realize the importance of this and choose venues where your delegates can unwind, get to know each other in a convivial setting, discuss the day’s events in a pleasant surrounding and exchange new ideas- Combined with our technical expertise, we are just second to none in putting up every detail of your event to reality. 

Over the past, we have facilitated top notch events and conferences including, but not limited to:

1. A MINE FREE WORLD CONFERENCE ON LANDMINES-NAIROBI DEC ‘2004
2. AFRICITIES ‘2006
3. UNFCC CONFERENCE ON CLIMATE CHANGE NOV 2007
4. COP 8  ‘2007
5. WORLD SOCIAL FORUM ‘2007 etc
6. MPS KENYA  FEB ‘2007
7. COMMESA HEADS OF STATE
8. AGOA SUMMIT 2009  

Our participation is could be wholesome involving the whole planning or just facilitating arrival and departure transfers, hotel accommodations and pre and post conference tours.   

BELOW IS OUR SUGGESTED PROGRAM & VENUE FOR A FORTHCOMING EVENT IN 2010. 

TCON: 001 MOMBASA SERENA BEACH HOTEL 

Stretching along Shanzu Beach, a ribbon of palm-fringed golden sand, chosen long ago by the local turtles to lay their eggs, and with the clear blue waters of the Indian Ocean spanning out before it, the Mombasa Serena offers the ultimate in escapism. Amidst bougainvillea-filled gardens and shaded by palm trees, this stunning resort blends indigenous architecture and materials with the highest standard of modern hospitality.

A member of “Club Best Hotels of the World”, the hotel is set out as a village and it’s luxurious bedrooms evoke the spirit and style of the ancient town of Lamu with its stunning Swahili-style houses complete with hand-crafted doors and native art and furnishings. 

Highlighted below are some of the services and amenities the delegates will enjoy while at the Mombasa Serena Beach Hotel: 

• Complimentary bottled water in the bedrooms
• Complimentary "bubbly" with breakfast
• Complimentary Teas & Coffees throughout the day
• Complimentary use of a fully equipped gym
• Complimentary use of Tennis and Squash Courts
• Complimentary Shuttle Bus Services Between Hotel and Town Centre  

The below services and amenities the are available at a charge: 

• All rooms have satellite TVs & Mini-bars
• Direct dial telephones in the rooms
• Internet Services
• Pizzeria outlet
• Ice cream parlour serving home-made ice-cream
• Beauty therapy and massage services
• Varied evening entertainment programs including acrobats & live band + Karaoke
• Variety of Watersports ( e.g. Glass bottomed boat rides , Catamaran, Windsurfing and diving)
• Varied Excursions including tour of the historical sites of Mombasa including visits to Ngomongo village and Bamburi cultural walks

CONFERENCE SERVICES


The following services as may be required during the conference will be offered. 

• Teas/Coffees/Cookies/Confectioneries during session
• Mineral Water (1 litre per delegate per day) during session
• Flip Chart/Marker Pens & Delegates Stationery (Writing Pad, Pen, Pencil, Eraser)
• Audio Visual Equipment (TV/Video, Overhead Projector/Screen)
• Use of Conference Room/Secretariat Room

               Kindly note that LCD Projector if required will be available at a fee. 

• ACCOMMODATION & CONFERENCING PACKAGE
 

We offer very competitive package on this. Please inquire with full details.

• ACTIVITIES
 


The following in-house Team Building activities by our animation department as may be required for the participants can be arranged at Mombasa Serena Beach Hotel:               

• Human tunnel: speed & tact
• Balloon bursting: tact & awareness
• Balloon race: speed & tact
• Pool Swimming Competition: tact/strategy/speed
• Pool Volleyball: communication/co-ordination/co-operation
• Tug of War: communication/co-ordination/tact/strategy/co-operation
• Bucket Race: speed & strategy
• Shepherd & Sheep: trust/communication/co-ordination
• One leg football: perseverance & co-ordination
 


We also wish to inform you that we are able at a supplementary cost to source in a Professional Team Building consultant if this service is required. 

• DINNERS
 


Special theme dinners can be arranged on the beach lawns or by the poolside as follows: 

Special entertainment services at the beach lawns or by the poolside may be required and will be available as follows:

We look forward to hosting the group at Mombasa Serena Beach Hotel 
 
TCON: 002 PRE & POST CONFERNCE TOURS 
 
TE 001: NAIROBI CITY TOUR-3 hrs 
A tour of the city’s main highlights including its skyscrapers, the KICC, City market and surrounding bazaars.

TE 002: NAIROBI NATIONAL PARK 
Visit this unique wildlife sanctuary with its city skyscrapers on the background to the seemingly undisturbed grazers and browsers. The tour includes the safari walk and an animal sanctuary located right at the main entrance to the park. 

TE 003: BOMAS OF KENYA  (Departing  1400hrs) -3 hrs 
A ‘’Boma’’ is a swahili word for a homestead. Here, a cocktail of the rich Kenya’s cultural representation of the 42 ethnic tribes is portrayed in traditional homes, songs, folklores , dances and acrobatic shows staged daily from 1430hrs. 

TE 004: THE CARNIVORE EXPERIENCE- 2 hrs 
Lunch at the world’s famous Carnivore is a highly recommended complement to your Kenya stay. Succulent steaks of game meat are carefully curved and served in silver platters right from the cock pit/ over a red charcoal burner. Vegetarians are also catered for! 

TE 005: DAPHNE ORPHANED ELEPHANTS + UTAMADUNI VILLAGE- 3 HRS 
Visit the David Sheldrick elephant orphanage and see how these lovely young beasts are cared for. (Strictly 1100-1200hrs) Proceed to the adjacent Utamaduni village to sample some artifacts, batiks etc as your appreciate the talents of the craftsmen here. Lunch at Verandah restaurant before returning to the hotel. 
 
TE 006: KAREN BLIXEN MUSEUM & GIRAFFE CENTER- 4HRS 
Visit the former home of the pioneer coffee farmer- Baroness Karen Blixen of the ``Out of Africa’’ fame. Tour the house, now a museum with exhibits of most of her personal possessions. Proceed to the Giraffe center home to the rare Rothschild Giraffe and feed them, before an afternoon tea. Return to your hotel later in the day. 

TE 007: LAKE NAKURU EXPRESS – FULL DAY TRIP 
Departing from your hotel at 0800hrs, we drive across the escarpment of the Great Rift Valley. Picnic stop at the view point for photos before proceeding to the park, a seasonal home to millions of pink lesser and greater flamingos. Lunch at a lodge, before an afternoon game drive in the park where lions roam also a sanctuary to Rhino. Afternoon tea, followed by return drive to Nairobi arriving by 1800hrs. 
 
SHORT SAFARIS 
 
We have sampled a few safari programs giving you a glimpse of the many attractions in Kenya. Here below are some featured safaris by air –maximizing time spent game viewing while limiting time spent on roads to reach the attractions. Road alternatives are available on request. All options can be tailored to suite schedules and budgets as per requests,

Guaranteed departures daily by road or air. 

TE 008: 2 NIGHTS/ 3 DAYS MASAI MARA OR AMBOSELI OR SAMBURU  
Collected from your hotel, transferred to Wilson airport for a scheduled fight to Mara/Samuru/Amboseli. Met on arrival, transferred to the lodge/camp for lunch. Afternoon game drive. Dinner and overnight at the camp/lodge. On day 2 you have a whole day in the reserve with 2 game drives. Day 3, catch your return flight after breakfast to arrive Nairobi by noon. 

TE 019: 2 nights/ 3 days Lamu Island  
Collected from your hotel for a 2 hrs scheduled flight to Lamu Island. Met on arrival and transferred to your hotel of choice for lunch. Spend 02 nights here at leisure, exploring the island. Dinner and overnights at your hotel. On day 3, breakfast is followed by a relaxed morning. Later on, transfer to the airstrip for a return flight to Nairobi. 

TE 010: 2 nights/ 3 days Mombasa  
As above( 019)